Did you know that on average, your team loses more than two hours every day, due to inefficient working practices? The unfortunate reality is that it’s not always obvious to see what’s killing your team’s productivity, but if you break everything down, you may be able to gain some clarity on the situation.
Set Some Attainable Goals
First of all, you have to take a step back and give some serious thought as to what it is you want your team to be working on. You need to define key goals and you also need to take into consideration your team’s capacity. Make sure that you have numerous processes in place and that you use HR workflow software. If you can do this, then you will be able to track your programs as well as how your team are doing. In the meantime, do not forget to keep any goals you have attainable. Assigning one huge project can be stressful for your team, even if the deadline is reasonable. Breaking your projects up into smaller iterations helps your team to see the progress they are making, and it also helps them to stay motivated as they work through each stage.
Clarify your Team’s Roles
The next step would be for you to meet with your team members. You need to meet one-on-one so you can communicate your priorities and your expectations. First of all, you need to describe the top two or three tasks that you want them to focus on. The next thing you have to do would be for you to help them understand the quality you expect them to deliver, and the result you are trying to achieve. When you have done this, you can then give your team the freedom to work in whatever way they see fit. As long as they stay within the parameters of what you have asked for, you should not feel the need to micromanage them. If everyone understands their roles, then this should help you to get the jobs you need, done.
Give and Receive Feedback
You have to make sure that you develop a culture of trust in your team. You need to give them constructive feedback and you also need to make sure that you ask your employees about the challenges that they face. Find out how you can manage their time more efficiently and find out if they require more resources to get the job done. If their current workload is not manageable then find out the reason why, and then take steps to make sure that they do not run into the same issues again in the future. By doing this, you can be sure to give your team the help and support they need. If you do want to incorporate more software so you can make your team’s life easier, make sure you employ a good user adoption strategy.
Don’t Let Meetings Run Over
You have to try and improve the way that you run your meetings. Sure, meetings do have a bit of a bad reputation, but you do need them as this will help you to share information while also making great decisions. Invite people to meetings only if they need to be involved. You also need to try and create a goal-oriented agenda. Sum up every meeting you have with a series of clear resolutions. If you adopt this approach, then you will soon find that it is easier than ever for you to get the result you are going for.
Space of Performance
It’s so important that you take the time to organize your office space if you suspect that your team are not as happy as they could be with the layout you have now. It may be that you buy some office cocoons or that you take note of any productivity killers. Ultimately, having an office where your team can stay focused is one of the key factors when it comes to their work performance. If you are not sure what changes you have to make, then why not involve your team? It may be that they can give you their contributions and this is great, to say the least. Don’t be afraid to get creative with your space and go beyond the norm if you feel as though it is going to benefit your company and the way that you work. No two businesses are the same, so do not model your offices on that of a competitor, and make sure that you are taking steps to boost your team’s efficiency where possible.
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